The Hay Trees on Plains Landcare Group has been in existence for many years and has undertaken a number of substantial projects. These projects were largely managed by the Chair of the group, and he took care of most of the finances and paperwork for the group. When he suddenly became ill and passed away, the majority of the records and corporate knowledge of the group and the projects disappeared, as a result of which the group fell
Since the previous membership of the group was unknown, an expression of interest for membership was circulated via email and fliers, and distributed during events, such as the Hay Show, and meetings held by Riverina LLS and NSW Farmers. Membership forms were distributed to those who completed and returned the expression of interest form. A meeting was held with the previous committee to determine the status of current and past projects, as far as they were known by the group. An AGM was then held to elect committee and executive positions, and a formal membership fee was determined.